CJPME is looking for highly motivated individual who is passionate about CJPME’s human rights mission and who wants to play a major role in the growth and influence of CJPME.

CJPME is a not-for-profit organization whose mission is to empower Canadians of all backgrounds to promote justice, development and peace in the Middle East, and here at home in Canada.  CJPME is a national, independent, non-partisan Canadian organization at the forefront of promoting human rights and justice for all peoples in the Middle East, and Canadians of Middle East origin. 

CJPME is a small organization requiring a dedicated individual who can help organize many of the administrative processes of the organization.  Candidates who are multi-lingual provide an extra benefit, as CJPME’s customers speak English, French and often Arabic.  The qualified individual will report to CJPME’s President.

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Office Manager – CJPME Head Office

Job Description:

• Organize and administer the organization’s core processes
  • Handle administrative inquiries and requests
  • Organize tasks and activities around the office
  • Manage contact/donor information in organization database
  • Manage one-on-one communications with contacts/donors
  • Manage organization’s general email account ([email protected])
  • Help carry out organizational mailings and related tasks (data preparation, letters, mail merges)
  • Manage purchases of required office supplies
  • Oversee office assets
  • Help create an office environment which is motivating and efficient

• Perform financial administration, with support and guidance from accountant and president
  • Perform day-to-day bookkeeping
  • Manage payroll activities
  • Administer automated donation processes (etransfer, void cheque, Canada Helps, etc.)
  • Manage donation “thank you” processes
  • Make payments (e.g. pay bills, write cheques, process expense reports, etc.)
  • Prepare deposits
  • Support organizational fundraising efforts
  • Help prepare financial reports
  • Help prepare organizational tax and related reporting requirements
  • Help make applications for non-profit exemptions (e.g. for software, etc.)

• Support organizational compliance, licensing and applications
  • Help fulfill government compliance activities, including activities related to:
    • Corporations Canada and Entreprises de Québec
    • Canada Revenue Agency, Revenu Québec
    • Payroll-related compliance, e.g. CNESST, CSST, etc.
  • Help fulfill other compliance activities, including activities related to:
    • Bank and credit cards
    • Other financial
  • Manage licensing of organizational products and services (e.g. telephone, Internet, eCommerce tools, media monitoring tools, podcast platforms, etc.)
  • Help make applications for government programs and related opportunities

• Help maintain organization’s Internet presence and communications
  • Help make updates to organization’s Website
  • Help manage content on organization’s Website
  • Help organize and format mass email communications.
  • Perform communications and follow-up with Board members
  • Manage general communications with MPs and other policy contacts
  • Perform follow-up with allied organizations, MPs, vendors, customers, etc.

• Assist with the organisation and hosting of CJPME’s events and speaking tours
  • Help coordinate the room booking, ticket processing, local team management, etc.
  • Participate in local Montreal-area organizational initiatives
  • Help coordinate volunteers at CJPME’s events and parliamentary delegations

• Coordinate with CJPME volunteers and interns
  • Serve as initial point of contact for volunteers
  • Reach out to volunteers and coordinate volunteer-day activities
  • Perform administration for intern program

• Help format multi-lingual documents (English/French)
  • Review automated translations to French, and make fixes according to organizational guide
  • Help prepare multi-lingual documents.

Qualifications:

The ideal candidate would have the following qualifications:

• Required:
  • Solid, hands-on, office experience
  • Excellent customer relations skills, in-person and over the phone
  • Organized with a high degree of attention to details.
  • High integrity. Humble: not afraid to ask questions
  • Strong organizing abilities
  • Strong written and oral communication skills
  • Ability to interface and engage with diverse volunteer and donor groups
  • Strong experience with all Microsoft Office products (Word, Excel, PowerPoint, etc.)
• Helpful, but not required:
  • University or post-secondary education
  • Language skills in French
  • Language skills in Arabic
  • Experience with Sage 50 (formerly Simply Accounting)

Application Procedure:

Interested applicants can email their resumes/CVs with a cover letter to [email protected]

NOTE: No phone calls please. Candidates selected for interviews will be contacted. Thank you.